The complete software stack for a growing medical spa
Here's the exact, integrated 4-pillar stack we'd architect for a 12-person medical spa — no SaaS sprawl, no overlapping tools, every piece chosen for how well it fits your size and how cleanly it plugs into the rest.
The example below is for a 12-person medical spa. Your blueprint will be tailored to your actual size and spend.
Save $38,220/yr
Your 4-pillar stack blueprint
This software stack is designed for your 12-person medical spa to streamline operations, enhance client experience, and drive growth. Boulevard and Aesthetic Record will manage your appointments, client charting, and payments efficiently, while RepeatMD and Mailchimp will power your membership programs and targeted marketing. Semrush will boost your local visibility, Asana will keep your internal projects organized, and QuickBooks Online and Gusto will handle your core financials and payroll. Stripe, Ramp, and Google Workspace will simplify transactions and communication, supported by robust security from Huntress and secure document management with DocuSign and 1Password.
Recommendations are ranked purely on fit for your business — our engine never sees which vendors pay us. When you adopt a tool through StackMatch, the vendor pays us a fee and we credit part of it back to you as an implementation bonus. Read our methodology.
Sales & Marketing
Salon/Spa Scheduling & Point-of-Sale
Consolidates: paper appointment books, generic retail POS not built for spas, phone-only booking
$70 implementation credit when you adopt
$350/moAdoptMembership, Package & Marketing Platform
Consolidates: manual gift card/package tracking, spreadsheet membership tracking, ad-hoc treatment promotion emails
$50 implementation credit when you adopt
$400/moAdoptEmail & SMS Marketing Automation
Consolidates: manual email blasts
$25 implementation credit when you adopt
$65/moAdoptSEO & Local Search Marketing
Consolidates: ad-hoc/no SEO management
$15 implementation credit when you adopt
$130/moAdopt
Core Operations
Med Spa EMR, Charting & Consent Management
Consolidates: paper treatment charts, generic medical EHR not built for aesthetics, manual before/after photo storage
$35 implementation credit when you adopt
$300/moAdoptInternal Task & Project Management
Consolidates: sticky notes/whiteboard task tracking
$25 implementation credit when you adopt
$50/moAdopt
Finance
Core accounting & bookkeeping
Consolidates: manual/spreadsheet bookkeeping
$40 implementation credit when you adopt
$90/moAdoptPayroll & HR
Consolidates: manual payroll processing, legacy ADP/Paychex contracts
$50 implementation credit when you adopt
$200/moAdoptClient payment processing
Consolidates: standalone terminal processing, manual check collection
$0/moAdoptCorporate cards & expense management
Consolidates: personal reimbursement/manual expense reports
$100 implementation credit when you adopt
$0/moAdopt
Administration & Security
Google Workspace (Business Standard)
Business email hosting & productivity suite
Consolidates: personal Gmail accounts for business use
$15 implementation credit when you adopt
$170/moAdoptPassword manager
Consolidates: passwords in a shared spreadsheet
$20 implementation credit when you adopt
$95/moAdoptEndpoint detection & response / managed security
Consolidates: free/consumer antivirus, unmanaged, unmonitored endpoints
$40 implementation credit when you adopt
$85/moAdoptE-signature & document workflow
Consolidates: printing and scanning paper consent forms
$25 implementation credit when you adopt
$80/moAdopt
Our picks, and why
Boulevard
Fits teams of 3-50 employees, consolidates paper appointment books, generic retail POS not built for spas, phone-only booking — chosen over 1 other salon/spa scheduling & point-of-sale option in our catalog.
Runner-up: Mangomint
RepeatMD
Fits teams of 2-50 employees, consolidates manual gift card/package tracking, spreadsheet membership tracking, ad-hoc treatment promotion emails.
Mailchimp
Fits teams of 1-50 employees, consolidates manual email blasts.
Semrush
Fits teams of 1-50 employees, consolidates ad-hoc/no SEO management.
Aesthetic Record
Fits teams of 2-50 employees, consolidates paper treatment charts, generic medical EHR not built for aesthetics, manual before/after photo storage — chosen over 1 other med spa emr, charting & consent management option in our catalog.
Runner-up: PatientNow
Asana
Fits teams of 3-50 employees, consolidates sticky notes/whiteboard task tracking.
QuickBooks Online (Plus)
Fits teams of 1-25 employees, consolidates manual/spreadsheet bookkeeping.
Gusto (Plus)
Fits teams of 2-50 employees, consolidates manual payroll processing, legacy ADP/Paychex contracts.
Stripe
Fits teams of 1-100 employees, consolidates standalone terminal processing, manual check collection.
Ramp
Fits teams of 3-200 employees, consolidates personal reimbursement/manual expense reports.
Google Workspace (Business Standard)
Fits teams of 3-50 employees, consolidates personal Gmail accounts for business use.
1Password Business
Fits teams of 3-75 employees, consolidates passwords in a shared spreadsheet.
Huntress Managed EDR
Fits teams of 3-100 employees, consolidates free/consumer antivirus, unmanaged, unmonitored endpoints.
DocuSign
Fits teams of 2-60 employees, consolidates printing and scanning paper consent forms.
Every tool we evaluated for a medical spa
Our engine picks one winner per category based on your size — here's the full shortlist it chose from, including the runners-up and who they're actually built for.
Sales & Marketing
| Tool | Category | Best fit | Cost |
|---|---|---|---|
| BoulevardOur pick for this size | Salon/Spa Scheduling & Point-of-Sale | 3-50 employees | $350/mo |
| Mangomint | Salon/Spa Scheduling & Point-of-Sale | 2-40 employees | $300/mo |
| RepeatMDOur pick for this size | Membership, Package & Marketing Platform | 2-50 employees | $400/mo |
| MailchimpOur pick for this size | Email & SMS Marketing Automation | 1-50 employees | $65/mo |
| SemrushOur pick for this size | SEO & Local Search Marketing | 1-50 employees | $130/mo |
Core Operations
| Tool | Category | Best fit | Cost |
|---|---|---|---|
| Aesthetic RecordOur pick for this size | Med Spa EMR, Charting & Consent Management | 2-50 employees | $300/mo |
| PatientNow | Med Spa EMR, Charting & Consent Management | 2-50 employees | $350/mo |
| AsanaOur pick for this size | Internal Task & Project Management | 3-50 employees | $50/mo |
Finance
| Tool | Category | Best fit | Cost |
|---|---|---|---|
| QuickBooks Online (Plus)Our pick for this size | Core accounting & bookkeeping | 1-25 employees | $90/mo |
| Gusto (Plus)Our pick for this size | Payroll & HR | 2-50 employees | $200/mo |
| StripeOur pick for this size | Client payment processing | 1-100 employees | $0/mo |
| RampOur pick for this size | Corporate cards & expense management | 3-200 employees | $0/mo |
Administration & Security
| Tool | Category | Best fit | Cost |
|---|---|---|---|
| Google Workspace (Business Standard)Our pick for this size | Business email hosting & productivity suite | 3-50 employees | $170/mo |
| 1Password BusinessOur pick for this size | Password manager | 3-75 employees | $95/mo |
| Huntress Managed EDROur pick for this size | Endpoint detection & response / managed security | 3-100 employees | $85/mo |
| DocuSignOur pick for this size | E-signature & document workflow | 2-60 employees | $80/mo |
- What Should a 12-Person Med Spa Actually Pay for Software?
- Boulevard vs. Mangomint: Which Booking & POS Platform Fits Your Med Spa?
- Aesthetic Record vs. PatientNow: Picking the Right Med Spa EMR
- Signs Your Med Spa Has SaaS Sprawl (And What It's Costing You)
- Boulevard, RepeatMD & QuickBooks: What Actually Syncs in a Med Spa Stack
Trades and businesses that share tools with medical spa.
Frequently asked questions
How much does software cost for a small business in this industry?
It depends on your team size, but a genuinely optimized stack for a 10-15 person business typically runs $2,000-4,000/mo across all four pillars (sales & marketing, operations, finance, admin & security). We regularly see businesses paying 50-100% more than that because of overlapping tools, enterprise-tier subscriptions sized for larger teams, or never renegotiated pricing. Run the free audit to see your exact number.
What's the biggest source of software overspend in this industry?
The most common pattern is paying for two tools that do the same job — a legacy platform and a newer one that was added during a transition but never replaced the old one. The second most common is running an enterprise-tier platform sized for a much larger operation when a lighter alternative covers 95% of the functionality at a third of the cost.
How is StackMatch's recommendation different from a 'best software' list?
Most 'best software' lists rank tools by affiliate commission, not fit. Our engine is structurally blind to who pays us — the ranking code and the commission data live in separate, non-importing parts of our codebase. The engine ranks purely on your team-size fit and integration density, not on which vendor pays the biggest bounty.
Do I have to buy through StackMatch to use the blueprint?
No. The blueprint tells you exactly which tools to run and why. Adopting through our link just attaches your account so the rebate gets credited to you instead of going unclaimed. The recommendation is the same either way.
Get your own medical spa blueprint
Three questions, tailored to your actual size and spend — not the example above.