What Should a 10-Person Law Firm Actually Pay for Software?

Here's what we see, pillar by pillar, when we run the numbers for a 10-person law firm.

Sales & Marketing: $345-495/mo

Legal intake CRM is the first decision, and it's a pick-one call, not a both call. Lawmatics runs around $300/mo for lead capture, intake forms, e-signature retainers, and referral nurture. Clio Grow is $150/mo and covers the same core jobs with tighter Clio Manage integration. Mailchimp adds $65/mo for referral-source newsletters and past-client re-engagement. Semrush is $130/mo for keyword research and local-search visibility tracking on practice-area landing pages. With Mailchimp and Semrush running alongside a single intake CRM, the pillar lands at $345/mo (Clio Grow) to $495/mo (Lawmatics) — running both intake CRMs at once would add another $150/mo of pure overlap.

Core Operations: $1,420-1,740/mo

Practice management is the anchor — and the biggest line item in the whole stack. Clio Manage runs $1,200/mo and covers case management, document assembly, time and billing, and IOLTA-compliant trust accounting. MyCase is $900/mo and covers the same core jobs as a direct alternative; a firm runs one or the other, never both. Legal research is the same story: Westlaw is $500/mo, Lexis+ is $480/mo, and picking one is what keeps this pillar from ballooning. Calendly is $40/mo for self-service consultation booking. All in, that's $1,420/mo (MyCase + Lexis+ + Calendly) at the low end up to $1,740/mo (Clio Manage + Westlaw + Calendly) at the high end — this pillar is where team size and practice area change the answer the most.

Finance: $349-449/mo

QuickBooks Online is $90/mo for firm operating-account bookkeeping, kept separate from trust/IOLTA accounting inside Clio. Gusto is $200/mo for payroll on attorneys, paralegals, and admin staff. Bill.com is $99/mo for automating court reporter, expert witness, and vendor invoice payments. LawPay is $60/mo for trust-compliant card and ACH processing that keeps earned fees and unearned retainers properly separated for IOLTA compliance.

Admin & Security: $430/mo

Google Workspace Business Standard is $170/mo for hosted email, shared calendars, and shared drives for firm-wide document collaboration. 1Password Business is $95/mo for shared vaults across court e-filing portals and research databases. DocuSign is $80/mo for e-signatures on engagement letters, settlement documents, and vendor contracts. Huntress Managed EDR is $85/mo for threat detection on attorney laptops holding privileged client files.

What this adds up to

A genuinely optimized stack for a 10-person law firm lands in the $3,000-4,500/mo range — but we regularly see firms paying $6,000-8,800/mo for the same coverage because they're running Clio Manage and MyCase simultaneously (a transition that never finished), paying for both Westlaw and Lexis+ when one would do, or never renegotiated after their attorney count changed.

Run the free audit with your actual headcount and current spend to see exactly where your firm's stack stands.